Records Management

  • The Records Management CoSer provides a multitude of document organization and safekeeping services in compliance with the NY State Archives guidelines. The CoSer provides districts with a long-term solution to storage and retrievals for their permanent or long-term retention records. Some of the services that are provided by the Records Management CoSer include:

    • Scanning per the LGS-1 Records Retention and Disposition Schedule
    • Create projects within the Electronic Document Management System
    • Make necessary repairs to the documents before scanning
    • Index all scanned images
    • Verification of scanned images
    • Provide storage space for microfilm rolls
    • Perform records retrievals from microfilm, the server, and paper records
    • Convert microfilm to digital images to be stored on our server for quicker retrieval and high-quality images
    • Provide districts with records management consulting services to help determine what should be scanned
    • Provide BOCES and Component Schools with shredding service

    Please click any of these links below for any of the Records' Management Forms

    Instructions to Set Up Transport and Scanning of Records
    Request for Security Modification
    Signature Authorization Form


  • If a school district has any questions regarding the Records Management CoSer please refer to the following contact information:
    Crystal Nelson
    Director of Information and Technology
    Email the Director
    (585) 344-7521 or (585) 658-7521

    Brenda Flint
    Records Management Officer
    Records Inventory Clerk
    Email the Officer
    (585) 344-7882 or (585) 658-7882

    Office Location:
    LeRoy Services Center
    80 Munson St.
    LeRoy, New York